Just tell us the real answer

I recently contacted a hotel with regards to a press stay for a national newspaper.

“We don’t have availability to host a stay for you,” responded the PR.

“That's strange as I can see availability. Would May 12-14 be more suitable?”

“That is correct, we indeed have availability. But we are unfortunately not able to offer you a complimentary stay in exchange for exposure on the dates you mentioned."

"I understand* (*I don't). Which other dates are available?"

“Thank you for your understanding. But unfortunately we are not interested in your offer for the exposure. So we are therefore not able to host you.”

It took at least five emails for the truth to unfold - they simply weren’t interested. So instead of all the to-ing and fro-ing, please just say this.

If you/the company you represent don’t want to comment on a piece, don’t say you don’t have the time/can't meet the deadline because a journalist can sometimes chat to the editor and come back and extend the deadline for the right comment (this usually then results in another flaky excuse). 

The MD isn’t available? Ok, sometimes we’re happy with someone lower down the chain.

Honestly, 18 years I have done this and rather than the emails back and forth and the lies, just tell us – “Sorry, we’re not interested in contributing right now.” I’d much appreciate that rather than trying to extend the deadline and come back to you, or figure out new dates for the press trip and then be declined again when actually, it wasn’t the dates that didn’t fit – it was because you/the company just didn’t want to be in the press (or in that particular title).